Annual General Meeting 2026
- SMEFG
- 33 minutes ago
- 4 min read
Our Annual General Meeting is taking place on Thursday the 21 May 2026 at The Circle, Sheffield and online.
If you are joining us in-person, please email our office to confirm attendance info@sheffieldmegroup.co.uk
If you are joining us online please register at bit.ly/SMEFG-AGM-2026
Please find the agenda for the Annual General Meeting:
1. A brief overview of the charity: who are we - an introduction to the Trustees, why are we here, our staff team
2. Minutes and matters arising from the previous meeting, 20 May 2025
3. An overview of our Finances
4. A review of our achievements over 2025 and spring 2026
5. (Re-)Approval of the Trustees
6. Looking forward
7. Celebrating 25 years as a charity
8. Your questions to the Board
9. Any Other Business
10. Thanks from the Interim Chair
11. Date and time of the next meeting
So what does this mean?
Below is an overview of information that might help you understand the purpose of the Annual General Meeting or help you consider questions in advance.
There have been a number of challenges over the course of 2025 and 2026 however the charity continues to deliver for you, our members.
An introduction to the charity: During the overview of the charity you will be introduced to the current Trustees and informed about the departure of others, you will see how the organisation is structured.
Minutes and matters arising: You are asked to approve the minutes and the matters arising from the previous AGM, these are below:
An overview of our finances: You are asked to approve our finances, the full version of these will be available on request however below are the income and expenditure sheets from the year ending 31 December 2025.
Income and Expenditure Account for the year ended 31 December 2025: https://shorturl.at/VvEjo
A review of our achievements over the year and during spring 2026
This is our opportunity to talk about what we have used the money the charity has received to do.
These are categorised by our strategic priorities:
1. Our members make more informed life choices by accessing quality information about their illness and support available
2. The economic situation of our members is maximised
3. Our members increase their links and active engagement with other sufferers, carers and allies to reduce their social isolation
Re-approval of the Trustees: You are required to (re)approve the Trustees, this includes the current Trustees and some new Trustees, their details will be provided.
Looking forward: We will discuss the appointment of a new CEO, our commitment to recruiting new Trustees and diversifying our income and launching Project Reset, a strategy to refocus on the needs of the members.
Celebrating 25 years as a charity: This is your opportunity to share your thoughts on what we could do to mark the occasion, including using this as a fundraising activity whereby we could consider how to raise a minimum of £25 from each member
Your questions to the Board: This is your opportunity to ask questions to the Board and the staff.
Any Other Business: This provides an opportunity to consider anything that was not on the agenda
Personal thanks from the Interim Chair: This is an opportunity for the Interim Chair to give their personal thanks
Date and time of the next meeting: This will be communicated nearer the time.
Your safety is important to us
As a charity created to support the needs of members with chronic illnesses, that can be exacerbated by Covid, flu or any symptoms of illness (including but not limited to fever, cough, cold, vomiting, diarrhoea), we are taking the following approach at our AGM event:
We have borrowed two air purifiers and a CO2 monitor from Breathe Easy Sheffield (https://sheffield.breathe-easy.uk) which will be in the space; we are grateful for their support. We will also open doors and windows if required.
This is a mask friendly space, masks will be available for anyone wishing to use one.
All SMEFG staff and volunteers will be offered a Lateral Flow Test (LFT) before the event.
If you can, please take an LFT on the morning of the event, especially if you may have been exposed to Covid-19 recently. Please note that this is optional. Tests are available at Superdrug, Boots, other high-street pharmacies and online.
Please do not attend in person if you or anyone in your household has Covid-19, flu, or any symptoms of illness (e.g., fever, cough, cold, vomiting, diarrhoea). Long-term conditions like hayfever or COPD are excluded, just let us know beforehand. If unsure, email us at info@sheffieldmegroup.co.uk.
For detailed Covid-19 safety guidance, also relevant for preventing other airborne viruses such as flu, visit our website here: https://www.sheffieldmegroup.co.uk/covid-19-safety-information
If you become unwell after attending this event, please let us know as soon as possible. This helps us notify other attendees so they can be more mindful of symptoms, take extra precautions, and avoid unintentionally passing anything on to others.
Please let us know if you have any questions or comments in relation to our approach to maintaining safety practices within our activities, info@sheffieldmegroup.co.uk
Parking and Accessibility at The Circle:
Visitors to The Circle can get a 50% discount on their parking at Rockingham Street Q-Park, which is less than a 5 minute walk from The Circle. You can prebook a space via this link (https://www.q-park.co.uk/en-gb/cities/sheffield/rockingham-street/), using the discount code CIRCRO50 (please note you will need to book in advance of arriving).
The Circle also has 3 accessible parking spaces by the building which can be booked in advance by visitors with accessibility requirements. Please get in touch to book a space at info@thecirclesheffield.org.uk.
Please note their conference rooms are on the ground floor, and are level access from the main entrance. There are steps from the rear car park entrance, but a wheelchair lift is available. All other rooms are on the first floor, which is accessible via a lift.
There is a prayer room available on the 1st floor.
If you have any questions please email info@sheffieldmegroup.co.uk
